Why do Subcontractors use Clearstory

Clearstory offers an all-in-one Change Order solution that accelerates your process by automating manual tasks, streamlining organization and improving customer communication.

Do you offer a free pilot period?

Yes! Schedule a demo with our sales team and we can set you up with a free, full-access pilot to try out all of the Clearstory software features on any current project.

Doesn’t my job costing or accounting software do this?

Clearstory is not a replacement for your internal job costing or accounting software. Through our API or existing integrations we connect with your internal system and help you supercharge workflows and communication that happen outside those systems.

What if my General Contractor isn’t using Clearstory

Clearstory is designed to be used by Specialty Contractors independently of their GCs. Invite your GC to a project so they can add review comments, and sign T&M Tags, but they are not required to create an account.

Digital T&M Tags for Specialty Contractors

Why Paper Tickets Cost You Time and Money

97% of Specialty Contractors are still using carbon copy paper to track field-directed extra work. Paper T&M tickets are easy to lose and, like fillable PDF forms, are prone to errors that delay approvals and put revenue at risk.

Create T&M Tags from Anywhere, Fast

Anyone on your crew can create a T&M Tag in seconds — no delays, no paperwork. With pre-populated form fields and simple drop-down pick lists it’s easy to document work as it's happening.

Designed for fast field adoption
Use dropdowns for labor, materials, and equipment
Syncs to your T&M Log in real time — no re-entry needed
Customize T&M Tags with your logo and address

Capture Pictures That Tell the Whole Story

No more guessing what happened. Photos show the work, the scope, and the why — all in one place. Never have an email bounce back due to file size limits.

Time-stamped images eliminate disputes
Attach photos and documents with a single click
Provide a complete visual record for every T&M Tag

See What’s Happening Across Projects

Every T&M Tag created in Clearstory is synced to the job's live T&M log — so you always know what's been submitted, signed, or still in progress. With filtering by GC and project, you’ll eliminate lost tickets, transcription errors, and backlogs

Filter tags by project, GC, or date
See real-time status (Draft, Submitted, Signed, Approved)
Add consistency across all your project teams

Price Tags Instantly

With Clearstory your can store Change Order rates across your entire company or make rates project specific, then instantly convert signed tags into fully priced out CORs.

Same day pricing
Reduce days aging
Keep your customer up to date instantly

How It Works

So easy, even your most old-school superintendent can do it. Just follow these steps:

1. Download our app and go

2. Add labor & material details

Add labor, material, and equipment items on the fly or import them into your account and select from dropdown pick lists.

3. Take Photos of Your Work

Snap time-stamped photos and attach documents for clear, real-time proof of the work performed — all from the mobile app.

4. Collect Digital Signatures

Get real-time sign-off from GCs right on the spot from any device — no paper, no email, no scanning, no lag.

Why Shamrock Painting Switched - and Won't Go Back to Paper T&M Tags

Clearstory digital T&M Tags have protected Shamrock Painting’s revenue at risk, streamlined communication with GCs, boosted field team efficiency, and significantly reduced admin hours for management teams.

$200K

In revenue-at-risk protected on a single project.

$100K

Resolution of CORs without re-negotiation on T&M Tickets.

1,920

Hours of T&M Ticket and COR processing eliminated per year.

FAQs

How does this help me get Change Orders paid faster?

By giving your GC a real-time, organized view of every COR with pricing, backup, and status, you eliminate confusion, reduce back-and-forth, and speed up review and approval cycles.

Does Clearstory work with my project financial software?

Yes. Clearstory complements your tools, syncing data so you avoid duplicate entry and manual tracking.

What if my GC isn’t using Clearstory?

No problem. Send a live COR log link — no login required. They’ll always see the latest status and attachments, so nothing gets lost.

Can I see if my GC actually opened the COR?

Yes. Clearstory tracks every interaction — who viewed the COR, when, and what was sent. No more wondering or chasing follow-ups. You’ll know who’s seen it, and when to resend with one click.