Why do Subcontractors use Clearstory

Clearstory offers an all-in-one Change Order solution that accelerates your process by automating manual tasks, streamlining organization and improving customer communication.

Do you offer a free pilot period?

Yes! Schedule a demo with our sales team and we can set you up with a free, full-access pilot to try out all of the Clearstory software features on any current project.

Doesn’t my job costing or accounting software do this?

Clearstory is not a replacement for your internal job costing or accounting software. Through our API or existing integrations we connect with your internal system and help you supercharge workflows and communication that happen outside those systems.

What if my General Contractor isn’t using Clearstory

Clearstory is designed to be used by Specialty Contractors independently of their GCs. Invite your GC to a project so they can add review comments, and sign T&M Tags, but they are not required to create an account.

Allowance Tracking Made Easy for Specialty Contractors

Stop Reconciling Allowances the Hard Way

Most specialty contractors still track allowances by pulling numbers from project financial exports or side spreadsheets and reconciling them manually. Getting updates and aligning with GC customers means digging through emails and COR logs just to figure out where things stand and what’s left to draw against.

No real-time visibility on usage

Delayed alignment with GCs on costs

Wasted hours chasing down updates

Create and View Allowance and Contingency Buckets

Open the Allowance Log, select your project, and instantly see any allowances your GC has shared. Need to track your own internal budgets? Create your own buckets in seconds.

See GC allowances instantly
Track internal spend separately
Set clear budget boundaries

Tie CORs to Allowances in Real Time

Assign each COR to an allowance with one click. Clearstory auto-deducts the value in real time—no spreadsheets, no guesswork.

Avoid double entry errors
Eliminate manual tracking work
Keep costs tied to scope

Live Dashboard: See Real-Time Balances

Know exactly what’s spent, pending, and remaining across all projects. Spot potential overages before they happen.

Catch overages before billing
Keep pricing decisions accurate
Stay aligned with GC numbers

Share Clean Logs Instantly

Export polished allowance reports for your GC, execs, or internal records in seconds. No formatting. No chasing down data.

Speed up GC reviews
Reduce billing back-and-forth
Prove usage with documentation

Instant Clarity to Stay in Sync With GCs and Get Paid Faster

Eliminate manual logs and duplicate entry by tagging CORs to allowance buckets with a single click

Avoid overages and simplify payments with early visibility into draws and balances — all in real time

Track GC-shared and internal allowances in one place

FAQs

Do I have to change how I create CORs to use Allowances?

No. Follow the same COR process—just tag the COR to an allowance bucket when you submit it, and Clearstory tracks usage automaticall

What if my GC doesn’t use Clearstory?

You can still track allowances internally and export clean, shareable logs for them. If they join Clearstory, updates happen instantly for both of you.

Can I track GC allowances and my own budgets?

Yes. Create private buckets for internal tracking, plus use any allowances the GC shares with you.

How quickly will I see updated balances?

Instantly. Once a COR is tagged, your allowance log updates in real time—no manual entry or waiting on a GC update.